Public Record Request

A public record is any state or local record relating to the conduct of government or the performance of a government function, and which is prepared or retained by any state or local agency. Public record may be in a variety of forms such as writing, a recording, a picture, an electronic disk, a magnetic tape, video, etc.

Access to Public Records

All records maintained by the Town of Rural Hall are available for public inspection unless specifically exempted by law. You are entitled to access public records and to receive copies for those records upon paying the cost of making the copy.

Specific information may be necessary to process your request. We may require information necessary to establish if disclosure would violate certain provision of law.

The more precisely you can identify the record(s) you seek, the more responsive we can be. The Town of Rural Hall provides access to existing public records in its possession; however, the Town is not required to collect information or organize date to create a record not existing at the time of the request.

How to submit a Public Records Request

Please complete the Public Record Request form and email to townclerk@ruralhall.com or return to the front desk of the main entrance to Rural Hall Town Hall.

If you are unable to download and print the form, forms are available at Rural Hall Town Hall, 423 Bethania-Rural Hall Road, Rural Hall, NC 27045. Town Hall is open from 8:30AM to 4:30PM Monday through Thursday, Friday 8:30AM-4:00PM.

How the Town will Respond To Your Public Record Request

The Town will respond to your request within a reasonable time frame. When the record(s) are compiled you will be notified by the Town. The Town will do one or more of the following in responding to your request:

1. The Town will make the record(s) available for inspection or copying during normal business hours.
2. The Town will identify an online location of where the record(s) can be accessed. Requesters who cannot access the internet may be provided hard copies.
3. The Town may deny the request pursuant to NC State Law G.S. 132-1.-132-1.14.

If fees are due, the fees must be paid before the record(s) will be provided.